Edinburgh City Archives

Depositing records

Call for COVID-19 diaries and journals

We want to collect people’s diaries and journals during the COVID-19 pandemic to properly capture its impact upon Edinburgh’s citizens within the City Archives. We have created a short guide on why we are doing this, what we are interested in, who can get involved, how you can offer your personal diaries or journals and what we will do with them. 

Please note we will not be collecting any offered diaries or journals until after the social distancing measures have been relaxed and our normal service has resumed.

Download a copy of our ECA Diary Archiving COVID 19 Guidance (PDF, 147.67KB)

Loan or donate items to our collections

You can deposit historical records with us if they relate to the Edinburgh area. They can be of any age and in different formats such as paper, parchment or images. They will be safely stored while you and others will be able to make use of them.

What records we take

We are currently re-drafting our collecting policy, but you can ask about your records when you contact us or visit.  If we can’t accept your records we can return them or dispose of them.

Deposit agreement

Records can be offered either as a gift or as a loan. A gift transfers ownership of the records to the Council. A loan is where you remain the owner while the records themselves are transferred to the Archives. In both cases we will give you a written, legal Deposit Agreement. You can download a copy of this below.

Access to records

Our aim is to make all new deposits open to the public. Some records are confidential by law and may not be seen for a certain time.  We must, however comply with Freedom of Information law and so make records accessible where possible. Contact us for more information.

Download Edinburgh City Archives deposit agreement (PDF, 20.0KB)