Speaking at a committee meeting

Make a deputation

A deputation is a group of persons acting on behalf of a group or organisation to make representations to the Council or one of its Committees. Every application for a deputation must be from an office bearer of an organisation or group.

The deputation request must be submitted by email or in writing, setting out the subject of the deputation and must be delivered to the Clerk no later than 5pm, two working days before the meeting concerned. It must relate to an item of business on the agenda for that meeting and be on an issue included in the committee's powers or duties.

The representative will be contacted by a member of Committee Services advising what committee their request will be submitted to and the date, time and venue of that meeting.

Procedure

Please note that the procedure for deputations has changed slightly as an interim measure while committees are being held remotely. View Interim Standing Orders, which were approved by Full Council of 10 December 2020

Deputations will be circulated to all members and published on the Council’s website under the meeting agenda page. Members will be asked to comment/discuss at the appropriate point on the agenda.

Deputations will take the form of a written submission. The usual requirement for it to relate to an item of business on the agenda remains in place. 

Many committees are now webcast and any information presented to such a committee, in a deputation or otherwise, in addition to forming part of a webcast will be also be held as a historical record for up to 5 years.

After the meeting, a member of Committee Services will write to the representative to advise of the committee decision.

Committee services
Business Centre 2.1
Waverley Court
4 East Market Street
EH8 8BG

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