Edinburgh Guarantee Jobs Board

Employer:

Be United is a Black-led social enterprise based in Edinburgh. We advocate for, nurture and champion Black people working in the performing arts, screen and cultural events sectors in Scotland. We champion equity, creativity, and cultural inclusion through our programmes, events, and partnerships. We are passionate about building an organisation where everyone feels supported to do their best work, where purpose, collaboration, and care are part of daily life. Working with Be United means joining a small but dynamic team that values innovation, growth, and shared success.

Environment: 

Hybrid/remote - shared office space with a small team. Benefits of working with us include:

• A friendly, collaborative, and values-driven culture
• Flexible and hybrid working options (some in-person attendance at events or meetings required)
• 25 days annual leave plus bank holidays
• Company pension scheme and staff wellbeing initiatives.

What might a day in this role look like?

We are looking for a highly organised and dependable Operations Assistant to join our growing team. You will play a key role in ensuring our internal operations run smoothly, from scheduling and document management to supplier coordination and reporting. This role is ideal for someone with strong administrative skills, confidence using Excel and scheduling tools, and a proactive, solution-focused mindset. You’ll thrive here if you enjoy streamlining processes, staying on top of the details, and supporting a mission-driven organisation to achieve its goals.

What will I learn?

• Full training and development support, including access to admin systems and project coordination tools
• Clear internal progression pathways into senior administrative or operations coordinator roles
• The opportunity to be part of an organisation creating real social impact in Scotland’s creative and business sectors.

What qualifications/skills are required?

Essential:

• Previous experience in an administrative or operational support role
• Strong organisational skills and excellent attention to detail
• Confidence using Microsoft Office (especially Excel, Outlook, and Teams)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with a calm, reliable approach
• Proactive, adaptable, and eager to learn
• Team-focused, with a willingness to support colleagues across departments
• Knowledge and understanding of the BPOC communities in Scotland
• Experience handling administrative and financial processes such as invoices or contracts
• Analytical and detail-oriented, with confidence using Excel and other reporting tools.
• Strong digital skills, including Microsoft Office, Google Workspace, and other online tools.

Desirable:

• Experience in logistics, creative industries, social enterprise, or accountancy support
• Familiarity with tools like SharePoint, Sage, and Eventbrite
• Knowledge of scheduling, CRM, or document management software
• SVQ or equivalent qualification in Business Administration
• Experience working across teams or coordinating suppliers and contractors.

This post is subject to funding by the Scottish Government and Edinburgh’s Employer Recruitment Incentive. Candidates must meet one of the following criteria:

• Lone parents
• Parents with disabilities
• Young parents age 25 years and less
• Minority ethnic families
• Families with a disabled child
• Families with 3 or more children
• Families where the youngest child is under 1 year.

If you are unsure about these criteria, please feel free to make further enquiries before applying. 

Email CV and cover letter