Edinburgh Guarantee Jobs Board

Employer:

Museums Galleries Scotland (MGS) is the National Development Body for Scotland’s museums and galleries. We support a sector of 449 museums and galleries, through strategic investment, workforce development, advice and advocacy.  We are a forward facing and inclusive organisation, committed to the ongoing development of a positive culture for our team.

Environment: 

We are recruiting a Capacity Programme Assistant who will work with the Senior Capacity Programme Manager and Capacity Programme Officer in the Museum Development team to facilitate delivery of a new capacity-building programme designed to support Scotland’s museums to become more resilient organisations in line with the strategy for Scotland’s Museums and Galleries Strategy. This is a 35 hours per week position, working in Edinburgh/Hybrid.

What might a day in this role look like?

Duties will include:

• Organise the administration of the training programme(s), including organisation of training events, liaising with training providers and assisting participants
• Assist the Programme Officer in preparation, delivery, updating and monitoring all project plans, documentation and deliverables
• Help maintain up-to-date information systems, including collation of data needed for effective monitoring and evaluation of the project to meet MGS and other funders’ requirements
• Help maintain effective relationships with partner organisations, training providers and programme participants
• Handle programme enquiries via email and telephone
• Help collate and record budgets for programming
• Help to organise webinars and online sessions to support participants of the programme

What will I learn?

The Programme Assistant provides administration support for projects and programmes in the new Capacity Programme. This will include administration for training courses and events, including managing bookings and participant requirements.  The Programme Assistant will be involved in collecting and maintaining programme data which will be required for programme evaluation.  The post holder will communicate via email and telephone with a range of people from the museum sector and external partners as part of the capacity programme team.

What qualifications/skills are required?

Essential:

• Administration experience
• Managing a varied workload
• Microsoft Office and confident using a range of systems and digital platforms
• Excellent communication skills with a customer focused approach
• Experience of organising and supporting events
• Managing data and documents
• Excellent organisation skills and an ability to deliver over multiple projects
• Attention to detail

Preferred:

• Experience working in a project setting
• Demonstrable interest in the museums/heritage/culture sector in Scotland

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