Parental involvement census privacy policy

The City of Edinburgh Council, Schools and Lifelong Learning undertake regular surveys of parents and carers. This provides an opportunity for parents and carers to share their thoughts on current and future involvement and engagement with schools. This also supports school and Council improvement planning.

 The Scottish Government are asking parents and carers to undertake the pilot survey to allow comparable consistent data to be collected nationally. This will assist in evaluating the impact of interventions and support policy development.

Lawful basis for processing

 Data protection legislation sets out the lawful basis for processing personal data.

The purpose of processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. The Council has a statutory duty under the Scottish Schools (Parental Involvement) Act 2006 and the National Improvement Framework.

Where we are collecting Special Category Data which is sensitive personal data, the data protection legislation stipulates that there must be an additional basis for collecting this type of information.  

The survey asks for information of your ethnic origin. The basis for collecting this information is that it is necessary for statistical purposes.

What personal data will we ask for?

You will be asked for responses to a set of questions about your child’s school and your engagement with the school. You are not obliged to answer any of the questions that you do not wish to complete.

You will be asked for the following information: postcode, gender, age group, ethnic group, school that your child attends and your views on your child’s school and learning

 What will we do with your data?

 The data gathered will be used for statistical and research purposes and will provide us with information to help:

  • plan, monitor and deliver better policies for the benefit of all,
  • identify and share best practice,
  • better understand some of the factors which influence parental involvement and engagement with our schools,
  • further enhance positive relationships with parents to secure positive outcomes for our children.

 Data sharing

Once the survey is complete the data will be securely downloaded from SmartSurvey by the city of Edinburgh Council, the Controller of this information in terms of data protection legislation.

 The information will be securely shared with the Scottish Government for statistical and research purposes. The Scottish Government may then share this data with internal and external partners for statistical and research purposes and only in circumstances where the sharing is lawful and ethical.

Read about the census and how your data is used on the Scottish Government website.

Data retention

 Information about you will be kept for the minimum period necessary and then it will be deleted or destroyed in accordance with the Council’s retention schedule.

 Please contact David Maguire, Principal Officer, Engagement and Involvement, 0131 529 2132 should you have any further questions.

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