Payment of supplier and contractor invoices

How to make sure your invoice is paid on time

All supplier and contractor invoices for goods or services should be sent directly to Payment Services.

There will be an automatic response to confirm that the invoice has been received.

All invoices must have a Council purchase order number. Any invoices received by the Council without a PO will be returned to the supplier or contractor and payment will be delayed. The payment terms will take effect from the receipt date of the corrected invoice.

Electronic Invoicing

If you are interested in receiving orders and submitting invoices in an electronic format, please contact us.

For more information about the benefits and how easy it is to set up, please download the guidance below.

Overdue invoices

If you have a query about an invoice that is overdue, please contact the Payment Services Helpdesk

0131 529 4729

Monday to Thursday, 8.30am - 5pm. Friday, 8.30am - 3.40pm.

Council terms are to pay invoices within 30 days of receipt by Payment Services, except where other payment terms are agreed. We aim to pay small and medium sized companies within 10 days of receipt if possible, although this is not contractual.

Payment Schedules

The Council prefers to pay by BACS (Bank Automated Clearing Services) because this is quicker than paying by cheque. BACS payments are run on a daily basis. It normally takes 3 working days following a payment run for transferred money to reach a supplier/contractor bank account.

Manual cheques are produced for suppliers/contractors on a weekly basis.

Construction Companies

Contractors and sub contractors within the construction industry who supply services to the Council must be registered with HMRCs Construction Industry Scheme (CIS) before they can be paid by the Council. Find out how to register with the Construction Industry Scheme on the GOV.UK website.

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