Access to school records

The Council and its schools must keep information on each pupil's progress at school. This may include things like medical history and family background.

Pupils over 12 years and their parents have the right to see their school records, but there are exceptions. For example if it would reveal information about another pupil or if it might harm someone to reveal it.

School records are kept for five years after the pupil has left school, and then destroyed.

To make a request

Write to the head teacher of the school, see our lists of schools below.

They will write back to you, to arrange for you to visit and see the record.

You must be shown the record within 15 days if you are a parent, or 40 days if you are a pupil.

You must be given a copy of the record if you ask for it in writing.

Other languages

We will translate the record into another language if needed. We will not charge a fee unless we consider the request is unreasonable.


If any part of the school record is inaccurate, it must be changed.

More information

Parents can find out more about access to school records on the UK legislation website in the section on The Pupils' Educational Records (Scotland) Regulations 2003.

Pupils can find out more about access to school records on the UK Legislation website under the Data Protection Act 1998.

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